Minnesota School Prom Planner

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Online Party Planner

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Contact and General Event Information

Your First & Last Name

Phone Number

Event Date

Best Time to Contact You?

Event Coordinator / Planner Phone Number

Event Coordinator / Planner Email

Name of Venue / Event Location
Please list the details of the location or building in which the event is taking place. i.e Radisson Hotel Banquet Room, 2nd floor, no elevator present.

Venue / Event Address

Venue Phone Number

Event Day Contact Person
Please include the contact name and details for the person in charge of setting up and coordinating the event. (So we know where to go and where to setup at the venue)

When will you be setting up / decorating?

When will you / event planner be arriving that day?

What is The Prom Theme and Decor Colors?

Disck Jockey Planner Banner

NOTE: If we are not providing DJ Services, skip the questions that do not apply. Skip this section (click here)

DISCLAIMER: Microphone failure practically never happens, but like every single electronic item on the planet, it will fail or quit working at some point. We do always have a backup mic, but if the cordless mic is being used, and it quits working or is not working properly, in most cases the event will have to continue as is, without a microphone. We can't run cables far enough in most cases to replace our cordless mic with our backup corded mic.We have a "NO DROP" policy for ALL of our equipment. If it is dripping or raining at any level it can wreck nearly any piece of our equipment… from camera's to speakers and microphones. We CAN'T take any chances if it is going to rain. If rain occurs during any part of an event… we must shut down immediately no matter what! If we are completely covered by a shelter (including mic) then we are safe of course.

Grand March? Introductions?
Yes
No
Some choose to just have the Bride and Groom introduced when they arrive. "Please help me in welcoming the new Mr. & Mrs..."

Grand March Time?

Grand March Music Type?
Most of the time we play romantic instrumentals while the couples are introduced, but we can play more fun, current and upbeat music as well. Instrumentals work best to help guests hear the names as they are announced.

Dinner Start Time?

Dance Start Time? (Approximate)

Dance End Time? (Approximate)

What Time Should The DJ Setup?
We like about an hour and a half to setup. If it is ok with you and we aren't providing any dinner music, we can set up during the meal.

DJ Setup Location?
Please include which room at the venue and where in the room. Also, is it in-door or out-door?

Reception/Event Details

Number of Students?

Dinner Music?
Yes
No
A fee is applied if not included in your package. Keep in mind that depending upon where we are setup, it may be hard for everyone to hear without it being to loud for those seated closest to our system.

Dinner Music Type:

Oldies: Slower to more up beat the closer it gets to the Dance.
Smooth Jazz: Artists like Diana Krall, Frank Sinatra & Norah Jones.
Romantic Instrumentals: Traditional Love songs like "Kiss From A Rose" and "Unchained Melody" without the words of course.
Mix: A mix of Easy Listening and Smooth Jazz. Artists like Michael Buble & Jack Johnson.

Oldies:
Smooth Jazz:
Romantic Instrumentals:
Mix:

Dinner Music in a Different Room / Area?
Yes
No
There is a fee if the DJ needs to setup gear in a different room or area than the dance.

Need Our Mic for Announcements?
Yes
No
Even if we are Not Providing Dinner or Cocktail Music, you Can Use our Mic Towards The End of Dinner.
It usually works best to use the venues mic (or house mic) for toasts and speeches because they usually have speakers all around the room. We are usually in the corner or at an end which means the people at the far end may have a hard time hearing.

Other Notes & Comments:

DJ Needs & Requirements

Things for the DJ and Setup.

Table With Skirt & Chair: We prefer a table be provided, a 4 to 8 foot table with skirt to match the rest of the decor is ideal. If a table cannot be provided, please let us know so we bring one with us. A chair is also nice for any down time so the DJ can get off of their feet.

Will a Table Be Provided?
Yes
No

Space: We prefer an area of about 18'-21' wide by 9'-10' deep. Dj Dimensions

We like the lights to go beside the DJ table and speakers, but they can go behind the table if need be. If we are showing the slideshow or video, there needs to be extra room for the screen and projector as well.

Power: A full outlet (two plug-ins) is a must in most cases. Preferably on it's own breaker. We also need a 110v outlet (typical outlet), we do not have converters for a 220v outlet.

Photo Booth Planner Banner

NOTE: If we are not providing a Photo Booth, skip this section (click here)

Where Should We Setup The Booth? It works best to have the booth in the same room as the rest of the activities or dance. if it is not in the same room some people never use the booth and may not know it is event there. If we are Ding as well, we like to have the booth near the dance floor to keep people involved with both activities - DJ and photo booth.

What Type of Floor Will We Be On?
We just want to know if we will be on carpet or wood floor, etc?

What Time Should We Setup?
We like about an hour and a half to setup. If it is ok with you and we aren't in the way, we can set up during the meal or other activities.

What Time Should We Open The Booth?
We typically run the booth at the beginning of the dance (or right after any first dances, etc) if there is a dance.

Hours of Operation?
We typically run the booth at the beginning of the dance (or right after any first dances, etc) if there is a dance.

If you want to split time that the booth is open, please indicate it. Example: Open from 6-7pm, then open from 8-10pm. Split time must be reasonable. At most 2 hours of downtime between sessions.

Booth & Photo Options

Do You Want to Use Props? (hats, wigs, glasses, etc)
Yes
No

Would You Like a USB Drive With All The Hi Res Photos on it?
Yes
No

Please Choose a Print Option:
Classic Strips (2"x 6")
Other, Please Contact Me

Photo Booth Sample Size

With this option, each group will get a 4"x 6" print that can be cut down to two strips. Final cut-down picture size is 2"x 6". We will print an extra 4"x 6" print if needed for a scrapbook.

Custom Text:
What would you like on the bottom of the prints? Many Choose Name(s) and date or event name.

Custom Photo Booth Text Personalization

Please Choose a Font You'd Like:

Custom Text Color:
What would you like the color of the text to be on the bottom of the prints?

Print Background Color:
What would you like the background color to be? It can be any color... white is traditional.

Additional Booth Info

Will A Table Be Provided for Us?
Yes
No
We would like a small table for people to set their drinks on before entering the booth.

Other Notes & Comments:

Photo Booth Needs & Requirements

Tables With Skirt & Chair: We prefer a table be provided, a 4 foot table with skirt to match the rest of the decor is ideal. If a table cannot be provided, please let us know so we bring one with us.

It works great to have a small table near the booth so guests can set their drinks on before going into the booth.

A chair is also nice for any down time and the person running the printer will be seated.

Space: We prefer an area of about 18'-21' wide by 9'-10' deep. We like to be setup in the main room and near the stage/entertainment if possible. We need about 8' x 10' for the booth itself and would like almost the same amount of room for a table and guests to collect, cut and manage pictures. ALSO, many times there is a line with people waiting to get into the booth so consider that when planning the location for the booth.

We prefer an area of about 12'-18' wide by 9'-10' deep. We like to be setup in the main room and near the stage/entertainment if possible. We need about 8' x 10' for the booth itself and would like almost the same amount of room for a table and guests to collect, cut and manage pictures. ALSO, many times there is a line with people waiting to get into the booth so consider that when planning the location for the booth.

POWER — IMPORTANT: A full outlet (two plug-ins) is a must and it needs to be on it's own breaker. Power is very important and lack there of can cause major issues with the booth. We also need a 110v outlet (typical outlet), we do not have converters for a 220v outlet.

Photography Planner Banner

NOTE: If we are not providing Photography, skip this section (click here)

Photographer Start and End Time (Approximate)

Is Flash Photography Allowed?

Event / Photo Locations
(Please Include All Locations and Location Details.)

Other Notes / Comments

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