FREE Mn Wedding Planner Event and Party Planner

*** YOU MUST SUBMIT this form when finished. After you submit it,
we will review it and email you a printable version for you to keep!

Bride & Groom Information

Bride & Grooms First & Last Names*

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Event Date*

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Bride's Phone Number*

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Groom's Phone Number

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Email*

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Bride's Age

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Groom's Age

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Bride's Parent(s) Name(s)

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Groom's Parent(s) Name(s)

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Coordinator / Planner Phone Number

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Name of Venue

Please list the details of the location or building in which the event is taking place. i.e Radisson Hotel Banquet Room, 2nd floor, no elevator present.

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Venue/Event Address

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Venue Phone Number

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Event Day Contact Person

Please include the contact name and details for the person in charge of setting up and coordinating the event. (So we know where to go and where to setup at the venue)

Event Information

Ceremony & Reception Same Place?

Yes

A fee is applied if we need to move or setup
equipment at a different location.

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Ceremony Location &
DJ Setup Location?

Please include address if different from reception and
the location/area at the venue. Also, is it in-door or out-door?

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Ceremony Time?

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Ceremony Services Needed by Us?

Yes

Do you need our microphone or P.A. System? Do you need us to play ceremony music?

A fee is applied if not included in your package.

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Ceremony Details and Music Wanted:

Ceremony Music Example:
Prelude (Seating Music): Instrumental Mix
Processional (Wedding Party): Air on the G String - Johann S. Bach
Processional (Bridal March/Entrance): Canon in D - Johann S. Bach
Sand / Unity Candle: Alison Krauss - When You Say Nothing at All
Recessional: Beatles - When I’m 64
(After Pronounced husband and wife)
Postlude (While guests are leaving ceremony site): Kool & the Gang - Celebration

We typically play romantic instrumentals of popular love songs while your guests are being seated (Prelude). If you want some specific songs for that time, let us know. We start playing music about 20 minutes before the ceremony or when guests start to arrive.

Please include which wedding party members will be walking in to which song(s) (Processional), sand or unity candle song and song to play after the bride and groom are pronounced husband and wife by the officiant (Recessional). You may also choose to have a song that plays as guests exit the ceremony space (Postlude).

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Bridal Party Arrival Time?

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Cocktail start time?

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Dinner Start Time?

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Dance Start Time?

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What Time Should We Setup?

We like about an hour and a half to setup. If it is ok with you and we aren't providing any dinner music, we can set up during the meal.

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DJ Setup Location?

Please include which room at the venue and where in the room.
Also, is it in-door or out-door?

Reception/Event Details

Number of Guests?

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Will Alcohol Be Served?

Yes

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Social or Cocktail Music Needed?

Yes

A fee is applied if not included in your package.

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Social Music Type:

Oldies: Slower to more up beat the closer it gets to the Dance. Smooth Jazz: Artists like Diana Krall, Frank Sinatra & Norah Jones. Romantic Instrumentals: Traditional Love songs like "Kiss From A Rose" and "Unchained Melody" without the words of course. Mix: A mix of Easy Listening and Smooth Jazz. Artists like Michael Buble & Jack Johnson.

Oldies: Smooth Jazz: Romantic Instrumentals: Mix:

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Dinner Music?

Yes

Keep in mind that depending upon where we are setup, it may be hard for everyone to hear without it being to loud for those seated closest to our system.

A fee is applied if not included in your package.

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Dinner Music Type:

Oldies: Smooth Jazz: Romantic Instrumentals: Mix:

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Need Our Mic for Toasts/Speeches?

Yes

It usually works best to use the venues mic (or house mic) for toasts and speeches because they usually have speakers all around the room. We are usually in the corner or at an end which means the people at the far end may have a hard time hearing.

Even if we are Not Providing Dinner or Cocktail
Music, you Can Use our Mic Towards The End of Dinner.

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What Type of Meal?

Individually Served

Family Style

Buffet

None

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Grand March? Introductions?

Yes

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A grand March is introducing the Wedding Party to your guests as you arrive at the reception. It has also been done just before the Bride and Grooms first dance and other times throughout the event.

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Keep in mind that it is often hard to keep the Wedding Party together, so planning is important. If you choose to play a song or do something creative with it, it may be difficult to hear each persons name when they are announced. Also, some people choose to just have first names announced.

If the Venue (Reception Hall) has a microphone (p.a. system) it often times works better for the DJ to use their system because we are usually in the corner or off to the side which can make it hard for guests in the back to hear our microphone.

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Some choose to just have the Bride and Groom introduced when they arrive. "Please help me in welcoming the new Mr. & Mrs..."

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Grand March Time?

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Grand March Song?

If you choose to have a song played during the march, it can be
difficult to hear each persons name when they are announced, but
it also can make it more fun for the wedding party and guests.

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Bridal Party Names in Order:
If Applicable:

i.e. Jill - Bridesmaid & Rick - Groomsman, Carra (Pronounced Car-ah) - Bridesmaid & Jim - Groomsman, etc.

It can be very difficult to get everyone's full name correct.
We nearly always just do FIRST names. Typically, guests
will look at the program if they want to know last names.

Dances

Please List Song Title and Song Artist when listing songs.

Describe Your Perfect DJ

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Your Favorite Type of Music?

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Family's Favorite Type of Music?

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First Dance?

Yes

It is a good idea to inform family and friends about what dances are expected of them and when they will occur so they are ready and aware that they will be involved. Some slow songs are several minutes long, if you would like us to shorten or fade some long songs early, just let us know.

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First Dance Song:

Need ideas, click here!

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First Dance Time?

After Dinner, The First Dance of the Night

Later in the Evening

Details:

Most people do their first dance and any other special dances (such as the Father/Daughter dance) to start off the dance portion of the reception, but some choose to do their first dance later in the evening.

*** In the past, it has worked best to do the First Dance after the meal to start the dance portion of the reception. It gives the dance an official start and that's what most guests seem to be used to.

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Father/Daughter Dance?

Yes

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Father Daughter Song:

Need ideas, click here !

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Mother/Son Dance?

Yes

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Mother Son Song:

Need ideas, click here !

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Would You Like Us To Fade
The First Songs Out Early?

Yes

Often times the First Dance, Father/Daughter and Mother/Son songs are a few minutes long. Most people find that 2 minutes or so of the song is plenty of time to complete these dances. So if you want, we will fade the songs out early so the dances aren't so long.

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Wedding Party Dance?

Yes

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Wedding Party Song:

Typically a slow song for all the members of the wedding party. Some choose to just do a fast song. Keep in mind that it is tough to gather the entire wedding party to do this dance.

Need ideas, click here !

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First Open Dance Floor Song:

After all the first special dances are done and we open the dance floor (let the guests know they can join and are free to dance), is there a specific song that you would like or think would be good to get the dance started?

Need ideas, click here !

Leave This Field Blank if you want the DJ to choose.

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Other Special Dances:

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Bouquet Toss?

Yes

Many people do different things besides tossing the garter. Some auction it off to the guests. Others will have a game or contest where the winner gets the garter (musical chairs or hula hoop contest). Please list if you would like to do something along those lines.

Bouquet Toss Song:

Need ideas, click here !

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Garter Removal?

Yes

Typically, guests pay a dollar or a few dollars to dance with either the Bride or Groom. The Best Man and Maid of Honor collect the money from the guests. Note: it is a good idea to only allow about 30 seconds to dance with each paying guest, otherwise it can be a very long dance.

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Garter Toss?

Yes

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Garter Removal & Toss Song:

Need ideas, click here !

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Dollar Dance?

Yes

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Dollar Dance Music Type:

We have a variety of classic slow dance and romantic songs that we typically use, but if you would like something specific, let us know.

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Specific Songs for Dollar Dance?

We can choose if you like.

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Chicken Dance:

Electric Slide:

Macarena:

Baby Got Back:

Cupid Shuffle:

Cha Cha Slide:

Hokey Pokey:

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Will a Meal Be Provided for the DJ?

A plate would be greatly appreciated, but we do not require that a meal be provided. If a meal is not provided, please let us know so we can make other arrangements.

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Other Notes & Comments:

Mn Pro DJ Requirements

Things for the DJ and Setup.

Table With Skirt & Chair:

We prefer a table be provided, a 4 to 8 foot table with skirt to match the rest of the decor is ideal. If a table cannot be provided, please let us know so we bring one with us. A chair is also nice for any down time so the DJ can get off of their feet.

Will a Table Be Provided?

Yes

Space:

We prefer an area of about 18'-21' wide by 9'-10' deep.

Click for more info.

We like the lights to go beside the DJ table and speakers, but they can go behind the table if need be. If we are showing the slideshow or video, there needs to be extra room for the screen and projector as well.

Power:

A full outlet (two plug-ins) is a must in most cases. Preferably on it's own breaker. We also need a 110v outlet (typical outlet), we do not have converters for a 220v outlet.

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This event planner is designed to help Brides and other event planners and coordinators to plan receptions, parties and other special events. For our clients, you submit the form, it will be emailed directly to us so we have all the details for your upcoming event. Before you submit the planner please review your selections to make sure they are accurate and as complete as you want it to be. If you are not comfortable filling this out online, you may call our office and we can arrange a time to meet in person or talk things over on the phone. If there is something not listed on the planner that you would like us to do, please contact us to discuss.

After you submit your free mn wed planner, we will email you a printable version for you to keep! If you need to make changes, please simply email us or call us with the changes and we will send you a new copy!

Event planning can be a difficult task, that's why we are here to help you in any way we can. We offer many different services to help make your event move along smoothly and help to make it as fun as possible. We also have many helpful links and pages to help you find venues and services for your special event.

We also provide a lot of information on this site to help you plan fun games, events, and we also offer lots of free advice to help make your special event unforgettable for you and your guests. Whether you want traditional, high class or an outrageous event that people will be talking about for a long time, we are here to help make that happen!

FREE MN Wedding Planner and Online Form. Minnesota DJ Service Planner and Music Selection Guide.

Wedding Party Anniversary Reunion Ceremony Corporate Event Other

Event Information

Reception/Event Details

Dances

Mn Pro DJ Requirements

FREE MN Wedding Planner and Online Form.
Minnesota DJ Service Planner and Music Selection Guide.